Terms and Conditions

1 - Photo Booth - Hire Terms and Conditions

1.1 - Booking

Please ensure that you have informed your venue and obtained their permission to have a photo booth before booking.

Note that a £100 deposit is required to secure your booking and that your booking is not confirmed until you have received a booking confirmation e-mail from us. In the event of your cancellation, refunds of the deposit cannot be made.

The total balance must be paid no later than 30 days prior to your event, unless otherwise agreed.

Note that if for any reason (ie. accident, equipment failure, breakdown) we are not able to provide you with a functioning photo booth, our liability will be limited to the refunding of all monies paid.

1.2 - Setup

Each event is different and we arrange arrival times with yourselves near to the booking date. We aim to arrive approximately 1 hour before the booth start time to setup, alternatively arrangements for setup day / days before your event is also appropriate. . The photo booth will arrive at your event flat packed so we can get the equipment through a single door, up the stairs, in a lift, etc.

1.3 - Space & Power Requirements

Below are our requirements for where to be set-up if you are unsure on these check with your venue or we can speak to your venue on your behalf if you prefer.

Our photo booths are (h200cm) x (l130cm ) x (d230cm) and require a minimum ceiling height of at least 215cm. The photo booth can only be set up on a completely level and flat surface *(All sizes quoted are approximate.)*. We also have a 4ft table for the props and for the photo album to be on. A mains power socket is required to power the booth and must be within 5 meters of where the booth is to be positioned. The photo booth is for indoor use only and cannot be moved once it has been setup, however may be located within a marquee with closed sides providing we have power and the surface is flat.

The photo booth should also ideally be positioned away from any extremely loud speakers – this can cause the microphone for the video function not to pick up the voices inside the booth.

It must be stressed that we will not setup in the way of, or blocking or partially blocking any operational fire exits on site. In accordance with Fire Safety Orders and Regulations.

1.4 - Damage Terms

Any and all damages to our equipment caused by anyone at your event, must be covered by the client. This will cover the cost of repair and or replacement of equipment to the same standard as was previously in place. There will be no requirement for a holding deposit, or damage deposit when booking. The client agrees to indemnify Dovercourt Bay Event Hire for any damage or theft of the company’s equipment whilst on hire. Should the client not indemnify the company of such damage/theft within 7 days, the company will commence legal proceedings.

If for any reason you are unable to comply with any of the conditions listed above, then please contact us immediately.

1.5 - Cancellations


Any cancelled hire is subject to the following cancellation charges:


Within 8 weeks prior to the event – 25% of the agreed hire price
Within 6 weeks prior to the event – 50% of the agreed hire price

All deposits are non refundable.

1.6 - Liability and Insurance

Dovercourt Bay Event Hire is insured for £5,000,000 public liability insurance and is happy to provide a copy of the insurance certificate upon the client’s request.

Dovercourt Bay Event Hire accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

1.7 - Copyright


The customer agrees to, and understand the following:

All persons using Dovercourt Bay Event Hire's Photo Booth, at the client's event hereby gives to Dovercourt Bay Event Hire, the right and permission to copyright and to reproduce or otherwise use any photographic portraits or pictures of any equipment user. Such use may include, but is not limited to, any social media site or magazine/leaflet for the purposes of illustration, art, promotion, advertising, trade, or for any other purpose.


Once in the public domain, Dovercourt Bay Event Hire accepts no liability for the further use, or misuse, of the photographic portraits as mentioned above, by any third party.

If for any reason you are unable to comply with any of the conditions listed above, then please contact us immediately.

2 - Magic Mirror PhotoBooth - Hire Terms and Conditions

​2.1 - Booking

Please ensure that you have informed your venue and obtained their permission to have a Magic Mirror Photo Booth before booking.

Note that a £100 deposit is required to secure your booking and that your booking is not confirmed until you have received a booking confirmation e-mail from us. In the event of your cancellation, refunds of the deposit cannot be made.

The total balance must be paid no later than 30 days prior to your event, unless otherwise agreed.

Note that if for any reason (ie. accident, equipment failure, breakdown) we are not able to provide you with a functioning Magic Mirror Photo Booth, our liability will be limited to the refunding of all monies paid.

2.2 - Setup

Each event is different and we arrange arrival times with yourselves near to the booking date. We aim to arrive approximately 1 hour before the Magic Mirror Photo Booth start time to setup, alternatively arrangements for setup day / days before your event is also appropriate. The Magic Mirror Photo Booth will arrive at your event in a purpose made flight case so we can get the equipment through a single door, or for use with a lift. Please note that due to the weight of the Magic Mirror Photo Booth, we do not hire out to any venues above ground floor, unless a ramp of lift is provided, inspected by us prior to your event.

2.3 - Space & Power Requirements

Below are our requirements for where to be set-up if you are unsure on these check with your venue or we can speak to your venue on your behalf if you prefer.

Our Magic Mirror Photo Booth is measured in (h 180cm) x (l 90cm) x (d 60cm) and we require a minimum ceiling height of at least 180cm. The Magic Mirror Photo Booth can only be set up on a completely level and flat surface *(All sizes quoted are approximate.)*. We also have a 4ft table for the props and for the photo album to be on. A mains power socket is required to power the booth and must be within 5 meters of where the Magic Mirror Photo Booth is to be positioned. The Magic Mirror Photo Booth is for indoor use only and cannot be moved once it has been setup, however may be located within a marquee with closed sides providing we have power and the surface is flat.

It must be stressed that we will not setup in the way of, or blocking or partially blocking any operational fire exits on site. In accordance with Fire Safety Orders and Regulations.

2.4 - Damage Terms

Any and all damages to our equipment caused by anyone at your event, must be covered by the client. This will cover the cost of repair and or replacement of equipment to the same standard as was previously in place. There will be no requirement for a holding deposit, or damage deposit when booking. The client agrees to indemnify Dovercourt Bay Event Hire for any damage or theft of the company’s equipment whilst on hire. Should the client not indemnify the company of such damage/theft within 7 days, the company will commence legal proceedings.

If for any reason you are unable to comply with any of the conditions listed above, then please contact us immediately.

2.5 - Cancellations


Any cancelled hire is subject to the following cancellation charges:


Within 8 weeks prior to the event – 25% of the agreed hire price
Within 6 weeks prior to the event – 50% of the agreed hire price

All deposits are non refundable.

2.6 - Liability and Insurance

Dovercourt Bay Event Hire is insured for £5,000,000 public liability insurance and is happy to provide a copy of the insurance certificate upon the client’s request.

Dovercourt Bay Event Hire accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

2.7 - Copyright


The customer agrees to, and understand the following:

All persons using Dovercourt Bay Event Hire's Magic Mirror Photo Booth, at the client's event hereby gives to Dovercourt Bay Event Hire, the right and permission to copyright and to reproduce or otherwise use any photographic portraits or pictures of any equipment user. Such use may include, but is not limited to, any social media site or magazine/leaflet for the purposes of illustration, art, promotion, advertising, trade, or for any other purpose.


Once in the public domain, Dovercourt Bay Event Hire accepts no liability for the further use, or misuse, of the photographic portraits as mentioned above, by any third party.

If for any reason you are unable to comply with any of the conditions listed above, then please contact us immediately.

3 - All LED Letters - Hire Terms and Conditions

​3.1 - Booking

Please ensure that you have informed your venue and obtained their permission to have LED Letters before booking.

Note that a £50 deposit is required to secure your booking and that your booking is not confirmed until you have received a booking confirmation e-mail from us. In the event of your cancellation, refunds of the deposit cannot be made.

The total balance must be paid no later than 30 days prior to your event, unless otherwise agreed.

Note that if for any reason (ie. accident, equipment failure, breakdown) we are not able to provide you with functioning LED Letters, our liability will be limited to the refunding of all monies paid.

3.2 - Setup

Each event is different and we arrange arrival times with yourselves near to the booking date. We aim to arrive on the morning of your event to setup prior to your arrival. Alternatively arrangements for setup day / days before your event is also appropriate.

3.3 - Space & Power Requirements

Below are our requirements for where to be set-up if you are unsure on these check with your venue or we can speak to your venue on your behalf if you prefer.

Our LED Letters are (h) x (l) x (d) and require a minimum working area of 4ft (h) 15ft (l) and 4ft (d). The LED Letters can only be set up on a completely level and flat surface *(All sizes quoted are approximate.)*.  A mains power socket is required to power the (LED LETTERS ONLY) and must be within 5 meters of where the LED Letters are to be positioned. The LED Letters are for indoor use only however may be located within a marquee with closed sides providing we have power for (LED LETTERS ONLY) and the surface is flat.

It must be stressed that we will not setup in the way of, or blocking or partially blocking any operational fire exits on site. In accordance with Fire Safety Orders and Regulations.

3.4 - Damage Terms

Any and all damages to our equipment caused by anyone at your event, must be covered by the client. This will cover the cost of repair and or replacement of equipment to the same standard as was previously in place. There will be no requirement for a holding deposit, or damage deposit when booking. The client agrees to indemnify Dovercourt Bay Event Hire for any damage or theft of the company’s equipment whilst on hire. Should the client not indemnify the company of such damage/theft within 7 days, the company will commence legal proceedings.

3.5 - Cancellations


Any cancelled hire is subject to the following cancellation charges:


Within 8 weeks prior to the event – 25% of the agreed hire price
Within 6 weeks prior to the event – 50% of the agreed hire price

All deposits are non refundable.

3.6 - Liability and Insurance

Dovercourt Bay Event Hire is insured for £5,000,000 public liability insurance and is happy to provide a copy of the insurance certificate upon the client’s request.

Dovercourt Bay Event Hire accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

If for any reason you are unable to comply with any of the conditions listed above, then please contact us immediately.

4 - Post Boxes/Ferris Wheel/Ladders - Hire Terms and Conditions

​4.1 - Booking

Please ensure that you have informed your venue and obtained their permission to have Post Boxes/Ferris Wheel/Ladders before booking.

Note that a £10 deposit is required to secure your booking and that your booking is not confirmed until you have received a booking confirmation e-mail from us. In the event of your cancellation, refunds of the deposit cannot be made.

The total balance must be paid no later than 30 days prior to your event, unless otherwise agreed.

Note that if for any reason (ie. accidents or damage) we are not able to provide you with your selected Post Box, our liability will be limited to the refunding of all monies paid.

4.2 - Setup

Setup of the Post Box/Ferris Wheel/Ladders is minimal, however Dovercourt Bay Event Hire will require specific times for these items to be setup on the day of your event. We aim to arrive on the morning of your event to setup prior to your arrival. Alternatively arrangements for setup day / days before your event is also appropriate.

It must be stressed that we will not setup in the way of, or blocking or partially blocking any operational fire exits on site. In accordance with Fire Safety Orders and Regulations.

4.3 - Damage Terms

Any and all damages to our equipment caused by anyone at your event, must be covered by the client. This will cover the cost of repair and or replacement of equipment to the same standard as was previously in place. There will be no requirement for a holding deposit, or damage deposit when booking. The client agrees to indemnify Dovercourt Bay Event Hire for any damage or theft of the company’s equipment whilst on hire. Should the client not indemnify the company of such damage/theft within 7 days, the company will commence legal proceedings.

4.4 - Cancellations


Any cancelled hire is subject to the following cancellation charges:


Within 8 weeks prior to the event – 25% of the agreed hire price
Within 6 weeks prior to the event – 50% of the agreed hire price

All deposits are non refundable.

4.5 - Liability and Insurance

Dovercourt Bay Event Hire is insured for £5,000,000 public liability insurance and is happy to provide a copy of the insurance certificate upon the client’s request.

Dovercourt Bay Event Hire accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

If for any reason you are unable to comply with any of the conditions listed above, then please contact us immediately.

5 - Chocolate Fountain - Hire Terms and Conditions

​5.1 - Booking

Please ensure that you have informed your venue and obtained their permission to have a Chocolate Fountain before booking.

Note that a £50 deposit is required to secure your booking and that your booking is not confirmed until you have received a booking confirmation e-mail from us. In the event of your cancellation, refunds of the deposit cannot be made.

The total balance must be paid no later than 30 days prior to your event, unless otherwise agreed.

Note that if for any reason (ie. accidents or damage) we are not able to provide you with a Chocolate Fountain, our liability will be limited to the refunding of all monies paid.

5.2 - Setup

Each event is different and we arrange arrival times with yourselves near to the booking date. We aim to arrive approximately 2 hours before the fountain start time to setup.

It must be stressed that we will not setup in the way of, or blocking or partially blocking any operational fire exits on site. In accordance with Fire Safety Orders and Regulations.

5.3 - Damage Terms

Any and all damages to our equipment caused by anyone at your event, must be covered by the client. This will cover the cost of repair and or replacement of equipment to the same standard as was previously in place. There will be no requirement for a holding deposit, or damage deposit when booking. The client agrees to indemnify Dovercourt Bay Event Hire for any damage or theft of the company’s equipment whilst on hire. Should the client not indemnify the company of such damage/theft within 7 days, the company will commence legal proceedings.

5.4 - Cancellations


Any cancelled hire is subject to the following cancellation charges:


Within 8 weeks prior to the event – 25% of the agreed hire price
Within 6 weeks prior to the event – 50% of the agreed hire price

All deposits are non refundable.

5.5 - Liability and Insurance

Dovercourt Bay Event Hire is insured for £5,000,000 public liability insurance and is happy to provide a copy of the insurance certificate upon the client’s request.

Dovercourt Bay Event Hire accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

If for any reason you are unable to comply with any of the conditions listed above, then please contact us immediately.

6 - 8ft LED Heart Arch - Hire Terms and Conditions

​6.1 - Booking

Please ensure that you have informed your venue and obtained their permission to have an 8ft LED Heart Arch before booking.

Note that a £100 deposit is required to secure your booking and that your booking is not confirmed until you have received a booking confirmation e-mail from us. In the event of your cancellation, refunds of the deposit cannot be made.

The total balance must be paid no later than 30 days prior to your event, unless otherwise agreed.

Note that if for any reason (ie. accident, equipment failure, breakdown) we are not able to provide you with functioning 8ft LED Heart Arch, our liability will be limited to the refunding of all monies paid.

6.2 - Setup

Each event is different and we arrange arrival times with yourselves near to the booking date. We aim to arrive on the morning of your event to setup prior to your arrival. Alternatively arrangements for setup day / days before your event is also appropriate.

6.3 - Space & Power Requirements

Below are our requirements for where to be set-up if you are unsure on these check with your venue or we can speak to your venue on your behalf if you prefer.

Our 8ft LED Heart Arch is (h) x (l) x (d) and requires a minimum working area of 10ft (h) 15ft (l) and 4ft (d). The 8ft Heart Arch can only be set up on a completely level and flat surface *(All sizes quoted are approximate.)*.  A mains power socket is required to power the (8ft LED Heart Arch ONLY) and must be within 5 meters of where the 8ft Heart Arch are to be positioned. The 8ft Heart Arch are for indoor use only however may be located within a marquee with closed sides providing we have power for (8ft Heart Arch ONLY) and the surface is flat.

It must be stressed that we will not setup in the way of, or blocking or partially blocking any operational fire exits on site. In accordance with Fire Safety Orders and Regulations.

6.4 - Damage Terms

Any and all damages to our equipment caused by anyone at your event, must be covered by the client. This will cover the cost of repair and or replacement of equipment to the same standard as was previously in place. There will be no requirement for a holding deposit, or damage deposit when booking. The client agrees to indemnify Dovercourt Bay Event Hire for any damage or theft of the company’s equipment whilst on hire. Should the client not indemnify the company of such damage/theft within 7 days, the company will commence legal proceedings.

6.5 - Cancellations


Any cancelled hire is subject to the following cancellation charges:


Within 8 weeks prior to the event – 25% of the agreed hire price
Within 6 weeks prior to the event – 50% of the agreed hire price

All deposits are non refundable.

3.6 - Liability and Insurance

Dovercourt Bay Event Hire is insured for £5,000,000 public liability insurance and is happy to provide a copy of the insurance certificate upon the client’s request.

Dovercourt Bay Event Hire accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

If for any reason you are unable to comply with any of the conditions listed above, then please contact us immediately.

DBEH

07946 199702 / 07470 308130

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